Best Time to Send Emails to Get Responses

Best Time to Send Emails to Get Responses

To maximize the impact of your emails, it's crucial to schedule them for when the majority of individuals are likely to be looking at their inboxes. The success of your email campaign, including open and click-through rates, can be significantly influenced by choosing the optimal moment to send your messages.

How to Find the Best Time to Send Emails

Product or Service Type:

The nature of your offerings—whether they're B2B or B2C—can influence the best times to send emails.

B2B emails might perform well on Tuesdays when professionals are more likely to engage with work-related content. Conversely, emails related to the entertainment sector might see better engagement on Fridays or weekends.

Audience Demographics:

Understanding your audience's demographics is critical. Email marketing strategies should align with the observed behaviors that correspond to their demographics, particularly geographic location.

For example, while Sundays may see lower email engagement in the United States, this might not be the case in some countries where Sunday is a regular workday.

User Experience:

The user experience is an essential element in determining when to send emails. The design and accessibility of your email can greatly affect engagement rates.

For instance, emails targeting entrepreneurs should be mobile-friendly, acknowledging that many business owners often manage their communications on the go.

Email Sending Frequency:

The frequency of your emails can either irritate or engage your subscribers.

The key is to find a balance. Determining the ideal frequency—whether it's weekly or bi-weekly—requires some experimentation to gauge audience preferences while achieving your business objectives.

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Source: Pixabay


Seasonal shifts can significantly affect email engagement. Planning your campaigns around the start of a new season can be opportune, especially when consumers are on the lookout for promotional deals like those on Black Friday

During such seasonal transitions, open and click-through rates often surge.

Determining the Ideal Time 

Selecting the right moment to send an email is an exercise in understanding both your audience and the context of your message. Nonetheless, distilling the essence from numerous studies, some common trends do surface.

  • Preferred Weekdays: Tuesday and Thursday have been identified as prime days for sending emails, with Wednesday also showing promise. These days in the middle of the week are generally associated with higher open and interaction rates compared to the beginning or end of the week.
  • Peak Hours: Morning times, particularly from 9 a.m. to 11 a.m., are often recognized as the window of opportunity for maximum email engagement. This coincides with the typical start of the workday for many. Additionally, early afternoon periods (about 1–2 p.m.) and some evening times (around 5–6 p.m.) are also noted for increased activity, especially for consumers (B2C).
  • B2B versus B2C Timing: Business-to-business (B2B) emails tend to perform better when sent during typical business hours, especially in the mid-morning. On the flip side, business-to-consumer (B2C) emails may benefit from a broader range of effective send times, including evenings and weekends, contingent on the consumer behavior.

It's important to bear in mind that individual email habits can deviate greatly, making it beneficial to examine and adapt to your specific audience's interaction tendencies.

Beyond following broader trends, conducting A/B testing to ascertain the most effective send times for your particular audience is always a wise strategy.

What achieves the best results for one entity or sector might not translate to peak performance for another.

In essence, while midweek mornings may be generally favorable for email campaigns, gaining a deep understanding of your audience, considering the specific dynamics of your industry, and experimenting with various timing strategies is key to maximizing your email engagement.

The Least Effective Time to Launch an Email Campaign

Numerous studies suggest that sending emails during nighttime hours, specifically from 6 p.m. to 5 a.m., is generally the least effective.

This downturn in engagement can be attributed to people winding down after a day's work and being less inclined to open emails or engage in online shopping activities.

To foster higher interaction with your email campaigns, it’s advisable to steer clear of dispatching them during post-work hours, especially deep into the night.

Evaluating the Effectiveness of Your Email Campaigns

A variety of metrics exist to gauge the success of your email marketing efforts, yet the most relevant metric hinges on your campaign's objective.

Take, for instance, promoting a new product via email. In this scenario, we would look at specific metrics indicative of the recipients' interest, such as:

  • Open Rate: This metric is a gauge of whether the email’s subject line was engaging enough to earn a recipient's initial attention.
  • Click-Through Rate (CTR): This measures the effectiveness of the email content in prompting recipients to click a link and visit your website for more details about the product.
  • Metrics like the number of replies may not provide the insights we need regarding the audience's perception of your product.

Here's an outline of crucial email metrics:

Click-Through Rate (CTR) 

CTR is the ratio of recipients who clicked on a link or image within an email to the total number of emails opened. This figure will invariably be less than the total open count, as not everyone who opens an email proceeds to engage with its content.

It's the most frequently monitored metric in our survey of marketers, with the top three strategies for boosting CTR being personalization (reported by 48.2%), effective subject lines (36.5%), and delivering valuable content (38.2%).

Open Rate

The open rate is a percentage derived from how many subscribers have opened your email campaign. High-performing emails in terms of open rates often feature concise, compelling subject lines and are optimized for both preview panes and preheader text.

Click-to-Open Rate (CTOR)

The CTOR is insightful for assessing which email content most resonates with your audience by comparing the number of opens to the number of link clicks. You calculate it by dividing your CTR by your open rate and then multiplying by 100. For example, with 200 clicks and 120 opens, the CTOR would be 60%.

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Source: Pixabay

Grow Your Email List 

Understanding when to send emails is just the first step; now, let’s focus on expanding your subscriber base and elevating your open and conversion rates.

Subscribers join for various reasons and possess unique preferences. Our goal is to guide you in pinpointing and categorizing your subscribers, allowing you to craft personalized emails that will likely enhance open and click-through rates.

Plum emerges as a premier tool for this purpose. As a leading lead generation software, Plum empowers you to create compelling marketing elements such as popups, floating bars, and more, all designed to significantly expand your email list.

With a variety of templates and an intuitive drag-and-drop editor, you can tailor your campaigns to achieve your specific marketing objectives seamlessly.

Here's how Plum can be instrumental in rapidly growing your email list, pinpointing the prime times for engagement, and refining your overall email marketing strategy:

  • Segment your email leads upon sign-up for streamlined management.
  • Access detailed analytics and insights to fine-tune your approaches for better outcomes.
  • Utilize advanced targeting rules and campaign triggers for personalized, engaging marketing drives.
  • Implement subscriber surveys to directly capture their interests and preferences.
  • Conduct A/B testing on your campaigns to discern the most effective strategies.

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